2017 Institute & Expo Sponsor And Exhibitor Housing Instructions

by Institute & Expo 2017

April 17, 2017

AHIP has arranged special room rates at various downtown hotels within walking distance to the Austin Convention Center. You’ll find a range of hotels allowing you to choose the one that best fits your needs.

To receive the AHIP-negotiated rates you must register for the AHIP Institute & Expo first.  Once your registration has been confirmed you should receive details to make your room reservation using the hotel’s online Passkey system.  https://aws.passkey.com/event/48987362/owner/13406/home

Room rates range from $228.00 – $271.00.

Reservation deadline is Wednesday, May 10, 2017 or when the room block is sold out (whichever comes first).

  • Requesting a Sub-Block of Rooms (5 rooms or more). If you’d like to reserve 5 rooms or more for your group, your request will need pre-approval from AHIP.  Please click here to request a Sub-Block form via email.
  • Requesting Suites: If you’d like to reserve a suite, your request will need pre-approval from AHIP.  Please click here to request a suite reservation via email.

DEPOSITS AND CANCELLATIONS

All room reservations must be accompanied with a two (2) night pre-payment of Room and Tax due at the time of Reservation, guaranteed with a major credit card. If the reservation is cancelled within 14-21 days prior to arrival, the individual will forfeit the two-night deposit.  If reservation is cancelled within 13 days prior to arrival, the individual will be charged the entire length of stay.  The guest card will be charged any time after May 10th for the first and last night’s stay by the hotel.