2023 State Issues Retreat Registration Rates & Policies

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REGISTRATION POLICIES AND PROCEDURES

Personal Information

By registering for the Event you agree to AHIP’s Privacy Policy and consent to AHIP collecting, storing, and transmitting your personally identifiable information to our Event corporate partners and to receive communications from AHIP promoting the Event and other AHIP programs and services.

Code of Conduct

• All Event attendees (including speakers, exhibitors, or other participants) must comply with this Code of Conduct. Event attendees are expected to treat other attendees with respect and consideration and must not engage in harassing or disruptive behaviors. Anyone asked to stop such behavior is expected to comply immediately.
• AHIP defines harassment to include offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; and unwelcome physical contact or sexual attention.
• AHIP Event attendees often combine professional activities with social interaction and while AHIP encourages such networking and strengthening of connections, AHIP reserves the right, in its discretion, to remove or bar anyone whose social attentions become unwelcome to another attendee, who appears inebriated, or who engages in conduct that interferes with the ability of other attendees to participate in and enjoy the Event.

Photography and Recording

• AHIP may, including through third-party contractors or agents, record all or parts of the Event via photography, video, audio, or other means. In consideration for being able to attend AHIP's Event, you hereby grant to AHIP your full and complete irrevocable permission, without reservation or restriction, to photograph you, record you, or both, at the Event, and to use said photograph(s) or recording(s) in any manner for AHIP’s marketing and other legitimate business purposes, without any compensation, benefit, or notice to you.

Payment

• Registrations will not be processed without payment. Make checks payable to AHIP and mail to: AHIP; PO Box 418091, Boston, MA 02241-8091.
• All check payments must be received by September 6, 2023. After that date, all payments must be made with a credit card.
• Conference badge and materials will not be provided until registration fees are paid in full.

Cancellations and Refunds

• AHIP reserves the right to cancel any Event. In the unlikely event of cancellation, AHIP is not responsible for any costs, damages, or other expenses of any kind, including and without limitation, transportation, hotel, or other costs incurred by registrant.
• Cancellations in advance of the cancellation deadline will be honored.
• To cancel your registration, please send a written notification to registrations@ahip.org on or before August 9, 2023 (telephone cancellations will not be accepted)
• No refunds will be given for cancellations received after August 9, 2023, however, substitutions are allowed and conference registration credits are available to attend a future 2024 event.
• Refunds are issued to those who have notified AHIP in writing by the cancellation date indicated about. All refunds are subject to a $175 processing fee ($50 for government registrations). Please allow 30 business days after cancellation for refund processing.
• A conference registration credit is valid for one year from the date of the conference for which the cancellation applies.
• Registrants who refuse to comply with AHIP’s conference safety protocols may be denied entry without refund.

Substitutions

• All substitution requests must be received in writing from the original registrant to registrations@ahip.org and must have the new registrant copied on the email.
• Substitutions may be made up to 48 hours before the day the Event begins. Differences in registration type or event selection may cause an increase in registration fees which will be the responsibility of the new registrant. In the case of a decrease, AHIP will refund the difference.

Fees

• No Retroactive Fees Adjustments. Once you have registered, your fees will not be adjusted downward based on any sponsorship, discount, or any other reason.
• Discount Codes. Discount codes may not be used or combined with certain promotions.

Health and Safety

• You agree to comply with the CDC’s guidance regarding relevant COVID testing and appropriate responses in the event that you have or develop symptoms of COVID-19, test positive for COVID-19, or have been in recent close contact with a known case of COVID-19. You agree not to attend the conference for five days after first testing positive for COVID-19 or if experiencing symptoms of COVID-19 that were confirmed by a positive test. In addition, you agree to comply with all health and safety related laws and rules applicable for the Event, including those promulgated by the Event venue.

Assumption of Risks; Releases

• You expressly assume all risks associated with, resulting from or arising in connection with your participation or presence at the Event, including, without limitation, all risks of loss, harm, damage or injury to property or person (including the risk of contracting COVID-19 or other disease or illness, or death), whether caused by negligence, intentional act, accident, act of God or otherwise. You acknowledge and agree that AHIP shall not be liable for, and in consideration of your participation in the Event you hereby release AHIP from, any and all risks, losses, damages, and liabilities whatsoever which may arise in connection with your participation in the Event.

Off the Record Sessions

• Most AHIP Event sessions are considered open to press and on the record. Like many industry conferences, AHIP Events also occasionally include panels and keynotes that are off the record. If a session is off the record, you are welcome to attend, but may not blog, post, record, video, photograph, and/or tweet about the content of an Event session when AHIP or the speaker has explicitly requested that some or all of the information presented is not to be captured or shared.

Violations

• If you violate these Terms and Conditions, or any rules and regulations governing the Event, AHIP may take action, including but not limited to barring you from continued attendance or participation in some or all of the Event, without refund of any fees paid, and/or barring you from attendance at or participation in future AHIP events or activities.