|After signing contract||AHIP will reach out to you via email with deadlines, deliverables, and session information. If your logo has changed or if this is your first time sponsoring an AHIP conference, please send the logo in an eps/ai and jpeg format to email@example.com.|
|Please add your initial draft description to the sponsored speaking session template for your Consumer Experience & Digital Health Forum session and send to firstname.lastname@example.org.|
|Thursday, October 31||Deadline for early registration.|
|Monday, November 25||Deadline to cancel a registration for Consumer Experience & Digital Health for a refund. For substitutions, contact email@example.com and AHIPregistration@conferencedirect.com.|
|Thursday, November 7||Deadline to submit your logo in eps file format to be included in on-site materials at the Consumer Experience & Digital Health Forum.|
|Monday, November 11||All A/V, electrical and Internet orders for Consumer Experience & Digital Health tabletops are due to Swissotel Chicago. Contact firstname.lastname@example.org for an order form.|
|Wednesday, November 13||If your agreement includes a seat or door drop for Consumer Experience & Digital Health Forum, this is the deadline to submit your drop proof to AHIP for review.|
|Deadline to submit A/V requests for presentation rooms for Consumer Experience & Digital Health Forum to email@example.com.|
|Monday, November 18||Deadline to reserve your hotel. Please note, the AHIP block may sell out before this time.|
|Sunday, November 17, 2019||Deadline to cancel hotel reservations to avoid forfeit of deposit.|
|Wednesday, November 27||Deadline to send your Consumer Experience & Digital Health Forum pre-conference mailer to AHIP for review – this is the last day to submit a new mailer.|
|Monday, December 9||Shipping deadline for exhibiting materials for the Consumer Experience & Digital Health Forum; materials should arrive at Swissotel Chicago no earlier than December 9|
|Monday, December 2||Shipping deadline for exhibiting materials for the Consumer Experience & Digital Health Forum; materials should arrive at Swissotel Chicago no earlier than December 9|
|Tuesday, December 10-
Wednesday, December 1
|AHIP’s 2019 Consumer Experience & Digital Health Forum|
|Day of your session||Arrive 15-30 minutes before with PowerPoint presentation on a flash drive.
Please provide AHIP with the following:
· Your presentation before arriving at the event. (see dates above)
· Information about technical needs (e.g., Internet, wireless mics). Additional charges may apply.
· If you will be using your own laptop. Please bring your adapters if you are using a mac computer.