Mailer Instructions

Please email your mailer proof to by Thursday May 31.  We will provide edits or approval; once approved, we will send your piece directly to our bonded mailhouse Mosaic.

You will work directly with Mosaic to ship and/or print your direct mail piece.  Please note, this benefit is only for direct mail, and not email.

Here are some important guidelines to keep in mind when developing your mailer promotional materials:

  • We need to review the full artwork, including all pieces that are contained in a multi-piece mailer.  Please include the mailing panel, whether it’s a postcard, dimensional mailer, or envelope.
  • Please allow 48 hours for each round of review
  • Mosaic will confirm the price quote once AHIP approves the mailer.  Sample pricing is attached.
  • Do not include any indicia on the mailer
  • The official event name, when used in text, must be: AHIP Institute & Expo 2018.  When referring to or describing Institute, please refer to it as a conference
  • You must include at least one reference to the conference in your mailer
  • We can provide Institute artwork for you to use (banner artwork) and can size the conference artwork to accommodate your piece based on request
  • It will not be permissible to promote any non-AHIP conference, webinar, or other event
  • We encourage you to extend your Institute mailing to prospects in your database who have not registered for the conferences prior to your mailing.  You may work with Mosaic to print extra mailers and mail to your lists.  AHIP Institute & Expo 2018 is a great setting for your prospects to meet with you in person

Please contact Angie Avendano at aavendano@ahip.org  if you have any questions.