National Conferences On Medicare, Medicaid & Duals Security Guidelines

Please read these guidelines for exhibitor security best practices during AHIP conferences.

Security should be a primary concern of the exhibitor from the time the exhibit is prepared for shipment to the show until the moment the exhibit is dismantled and shipped out.

Our conference sites are public buildings to which hundreds of individuals have access… let alone the number of individuals involved in the shipping of your product to and from the show. Therefore, it is critical that each exhibitor work closely with show management in making every effort to safeguard their investment in the exposition.

The best security plans are dictated by common sense. At some point in the preparation of your exhibit – before you ship your material – it will help to take a minute to review everything with security in mind.

To begin with, we recommend you insure your property from the time it leaves your facilities until it is returned after the show. In most cases, a rider can be added to your present policy for a nominal cost that will protect your property while it is out of your control. Remember, it is the responsibility of the exhibitor to insure their property.

Please be security conscious at all times during your stay. Do not leave items of value on your table overnight without taking security precautions. Remember, the security of your product is your responsibility.

Dismantling

Dismantling, including the removal of merchandise, must not begin until the official start of exhibitor breakdown time.

It is recommended that a person from your organization be present until your exhibit materials are loaded out of the exhibit space.

Please email Lela Martinez at lmartinez@ahip.org if you have any questions.